Projects/PO

Projects/PO

Article Contents: how to assign PO commitments to a project, edit commitments, and review project budgets and spending through the commitment report.

Projects/PO allows you to track spending against Purchase Orders that are committed to a specific Project or Job. This feature helps you monitor budgets, commitments, and actual expenses in one place for better financial control.

Step-By-Step:


Step 1:


Once a Project has been created, you can assign Purchase Order commitments directly to it. These commitments will be reflected in project reporting and used to compare committed amounts versus actual spending.

Step 2: To add a PO Commitment to a Project, go to:

System Setup – Accounts Payable Setup – Projects/PO – Edit (select the Project)

Step 3: Enter the PO Commitment details including:
  1. Date
  2. Vendor
  3. Vendor Name
  4. PO Number
  5. GL Account
  6. Amount Name
  7. Commitment Amount
  8. Reference
Each PO Commitment recorded here will be applied to the selected Project and included in project-level reporting.

Step 4: To delete an existing PO Commitment, click the delete within the Project/PO - general screen.


Step 5: The Commitment Report by Project (found in AP Reports) can be run to review:

  • Project budgets

  • Total PO commitments

  • Actual spending

  • Variance between budget, committed, and actual amounts

This report provides a clear overview of all financial activity associated with each Project.

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